Annex 2 - Conditions consistent with Operating Schedule
Agreed Police conditions
1. A tamper proof CCTV system will be maintained at the premises and shall be used to record during all hours that a licensable activity takes place on the premises and will be used to record images to assist in the identification of individuals during all hours that the premises are open to the public.
2. A least one member of staff [manager/supervisor/bar staff] will have training on the operation and recovery of images from that CCTV, while the premises is open.
3. The images recorded by the CCTV system shall be retained in unedited form for a period of not less than 31 days (subject to the Data Protection Act 1998). These will be available for inspection by authorised officers of the council and any police officer.
4. Any request, verbal or written by a police officer or authorised officer, for CCTV footage will be complied with within 7 days. If the CCTV cannot be supplied within that time scale, for the requested CCTV, you must give written reason why this cannot be done.
5. The CCTV system must be maintained, and all equipment attached to it or the system dependant on, in full working order and any failure (camera / system) is reported immediately to the Licensing Authority. This must be in writing, with a timetable of when the system will be fully operational. If the camera cannot be repaired within a reasonable time scale, advice should be obtained from the Police on restricting the hours of operation.
6. Door supervisors will also be employed at any time management believes they are necessary, with a written risk assessment to ensure there are the necessary number of door supervisors to control the entry of persons to the premises and for keeping of order in the premises when they are used for licensable activity.
7. When door supervisors are used, a record/logbook will be kept on the premises by the Designated Premises Supervisor of every person employed on the premises as a door supervisor. The record shall be retained for a period of 12 months from date of completion and contain the following details: ‐
a. The door supervisor's name.
b. His/her Security Industry Authority licence number.
c. The time and date he/she commenced and concluded their duty.
d. The door supervisors shall sign each entry; and
e. The Designated Premises Supervisor or other authorised person shall also endorse each entry as having checked the authenticity of the individual door supervisor.
8. An incident book shall be kept at the premise in which details of crime and/or disorder and refusals (both alcohol and entry) relating to the premises shall be recorded. The incident book shall contain the following details.
i. time, date and location of incident.
ii. nature of the incident
iii. names, addresses and contact details of persons involved and brief description (if known).
iv. the result of the incident (if known).
v. action taken to prevent further such incidents.
vi. each entry signed by the DPS, or other responsible person employed at the premises and so authorised by the DPS.
9. The incident book shall be made available to police, or authorised officers of the licensing authority, upon request. Each entry shall be retained for no less than a period of 12 months from date of completion.
10. All crimes committed within the premise will be reported to the police.
11. The premise will have a zero-tolerance policy towards drugs misuse and ensure posters, making your policy clear, are displayed in the premises.
12. A fire risk assessment will be completed to the satisfaction of Cumbria Fire & Rescue service.
13. All firefighting equipment will be maintained in good working order.
14. All fire exits will be always kept free from any obstructions and checked on a regular basis.
15. All spillages and breakages within the premises will be immediately removed/cleaned and a record signed by staff kept.
16. When regulated entertainment is taking place all windows and doors will be kept closed to reduce any noise escape from the premises.
17. No noise nuisance will be caused to neighbouring properties.
18. Bottle bins will be emptied at a reasonable hour. Not after 10pm or before 8am.
19. Challenge 25 shall be implemented, and a proof of age policy is to be applied with the accepted means of proof of age being:
a. Passport
b. Photo Driving Licence
c. A recognised valid photo‐id card bearing the PASS hologram.
20. Staff to be trained in the Challenge 25 policy.
21. Records of all training of staff will be kept for longer than 12 months. The training must have the staff members name, to be legible, and a signature obtained after training.
22. There will be in place the following:
a. Drugs Policy
b. Search Policy
c. Dispersal Policy
And these policies shall be made available for inspection by police, or authorised officers of the licensing authority, upon request.
23. Children will be required to always be supervised by the accompanying adult.
24. No child under 18 will be allowed in the premises after 21.00hrs.
25. We will inform the Police and the Licensing Team, in writing, at least two weeks before we intend to open at 7am for any Carlisle United away game days. Alcohol cannot be served from that time unless confirmation has been received from either the Police or the Licensing Team that this is acceptable.
Agreed Trading Standards Conditions
All staff authorised to sell alcohol shall be trained in:
1. Relevant age restrictions in respect of products
2. Preventing underage sales
3. Preventing proxy sales
4. Enter sales correctly on the tills so the prompts show as appropriate ( if relevant)
5. Training must include evidence that the trainee has gained knowledge and understanding of the training, which may consist of a test or quiz, completed by the trainee.
Documented records of training completed shall be kept for each member of staff. Training shall be regularly refreshed and at no greater than 12 monthly intervals. Training records shall be made available for inspection upon request by a police officer or an authorised officer.