Licensing Act 2003 - Premises Licence Register as at 23:52 on 5 August 2025

The Botanic Room

2 - 2a Lowther Street, Carlisle, CA3 8DA

Completed application 036284 which is a New Application for Premises Licence from 08/07/2025 to indefinite

Applicant(s)

Full Name	Mr Ben Greenslade

Designated Premises Supervisor

Full Name	Mr Ben Greenslade

Permitted Activities

any playing of recorded music
the supply of alcohol

Premises Open Hours Requested
	Time From	Time To

Monday to Thursday	12:00	01:00
All Public and Bank Holidays	12:00	02:00
Friday to Sunday	12:00	02:00

Additional Conditions

ANNEX 1 - MANDATORY CONDITIONS

Mandatory conditions are subject to amendment by central government. It is the licence holder’s responsibility to ensure that they are up to date with any changes in legislation.

Mandatory conditions where licence authorises the supply of alcohol

(1)              No supply of alcohol may be made under the premises licence -

(a) at a time when there is no designated premises supervisor in respect of the premises licence, or
(b) at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.

(2)              The supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.

The following conditions shall apply from 28th May 2014

(1)              A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.

(2)              For the purposes of the condition set out in paragraph 1 -

(a)              “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979(6);
(b)              “permitted price” is the price found by applying the formula -

P = D + (D x V)

Where -

(i)              P is the permitted price,
(ii) D is the rate of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and

(iii)              V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;

(c)              “relevant person” means, in relation to premises in respect of which there is in force a premises licence-

(i)              the holder of the premises licence,

(ii)              the designated premises supervisor (if any) in respect of such a licence, or

(iii)              the personal licence holder who makes or authorises a supply of alcohol under such a licence;

(d)              “relevant person” means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and

(e)              “valued added tax” means value added tax charged in accordance with the Value Added Tax Act 1994(7)

The following conditions shall apply from 1st October 2014

              (1) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.
(2) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.
(3) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either -
              (a) a holographic mark, or
              (b) an ultraviolet feature.

ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE

ANNEX 3 - CONDITIONS AS A RESULT OF A HEARING

Not applicable

ANNEX 4 - PLAN OF PREMISES

The plan attached to this licence no. 027 dated 4 May 2005

Trading Standards Conditions
A challenge 18/21/25 approach
Staff Training
Signage
ID checking process
Refusals log.
Awareness of proxy sales by Adults

Public Nuisance clause:
If a DJ is present - public announcement request not to make a noise on leaving. In all cases - to provide signage requesting quiet on leaving the premises.
Agrred following liaison with PC 1479 Underwood;
1.          A tamper proof CCTV system will be maintained at the premises and shall be used to record during all hours that a licensable activity takes place on the premises and will be used to record images to assist in the identification of individuals during all hours that the premises are open to the public.
2.          The images recorded by the CCTV system shall be retained in unedited form for a period of not less than 31 days (subject to the Data Protection Act 1998). These will be available for inspection by authorised officers of the council and any police officer. A member of staff trained on how to work the CCTV and be able to download the content must be on duty during opening hours.
3.          The CCTV system must be maintained, and all equipment attached to it or the system dependant on, in full working order and any failure (camera / system) is reported immediately to the Licensing Authority.

4.          An incident book shall be kept at the premise in which details of crime and/or disorder and refusals relating to the premises shall be recorded. The incident book shall contain the following details.
a.      time, date and location of incident.
b.      nature of the incident
c.      names, addresses and contact details of persons involved and brief description.
d.      the result of the incident.
e.      action taken to prevent further such incidents.
f.       each entry signed by the DPS, or other responsible person employed at the premises and so authorised by the DPS.
5.          The incident book shall be made available to police, or authorised officers of the licensing authority, upon request. Each entry shall be retained for no less than a period of 12 months from date of completion.
6.          All crimes committed within the premise will be reported to the police

7.          The premise will have a zero-tolerance policy towards drugs misuse.
8.          A fire risk assessment will be completed to the satisfaction of Cumbria Fire & Rescue service.
9.          All firefighting equipment will be maintained in good working order.
10.       All fire exits will be always kept free from any obstructions.
11.       All spillages and breakages within the premises will be immediately cleaned and signed by staff.

12.       No noise nuisance will be caused to neighbouring properties.
13.       Bottle bins will be emptied at a reasonable hour. Not after 10pm or before 8am.

14.       Challenge 25 shall be implemented, and a proof of age policy is to be applied with the accepted means of proof of age being:
a.              Passport
b.              Photo Driving Licence
c.              A recognised valid photo‐id card bearing the PASS hologram.
15.       Staff to be trained in the Challenge 25 policy.
16.           Children will be required to be always supervised by the accompanying adult.

1.              The Challenge 25 scheme must be operated to ensure that any person who appears to be under the age of 25 shall provide documented proof that he/she is over 18 years of age. Proof of age shall only comprise a passport, photo card driving licence, an EU/EEA national ID card or similar document, an HM Forces warrant card, a card bearing the PASS hologram, or any electronic or biometric age verification technology approved by the licensing authority.
2.              The premises shall display prominent signage indicating at any point of sale and at the entrance to the premises that the Challenge 25 scheme is in operation.
All staff authorised to sell alcohol shall be trained in:
1.              Relevant age restrictions in respect of products
2.              Preventing underage sales
3.              Preventing proxy sales
4.              Enter sales correctly on the tills so the prompts show as appropriate ( if relevant)
5.              Training must include evidence that the trainee has gained knowledge and understanding of the training, which may consist of a test or quiz, completed by the trainee.
6.              Documented records of training completed shall be kept for each member of staff. Training shall be regularly refreshed and at no greater than 12 monthly intervals. Training records shall be made available for inspection upon request by a police officer or an authorised officer.
Conditions Imposed as a Result of a Hearing:
Plan
Plan attached to New Premises Application July 2025