Annex 2 - Conditions Compatible With Operating Schedule
1. A tamper proof CCTV system will be maintained at the premises and shall be used to record during all hours that a licensable activity takes place on the premises and will be used to record images to assist in the identification of individuals during all hours that the premises are open to the public.
2. A least one member of staff [manager/supervisor/bar staff] will have training on the operation and recovery of images from that CCTV, while the premises is open.
3. The images recorded by the CCTV system shall be retained in unedited form for a period of not less than 31 days (subject to the Data Protection Act 1998). These will be available for inspection by authorised officers of the council and any police officer.
4. Any request, verbal or written by a police officer or authorised officer, for CCTV footage will be complied with within 5 days. If the CCTV cannot be supplied within that time scale, for the requested CCTV, you must give written reason why this cannot be done.
5. The CCTV system must be maintained, and all equipment attached to it or the system dependant on, in full working order and any failure (camera / system) is reported immediately to the Licensing Authority. This must be in writing, with a timetable of when the system will be fully operational. If the camera cannot be repaired within a reasonable time scale, advice should be obtained from the Police on restricting the hours of operation.
6. An incident book shall be kept at the premise in which details of crime and/or disorder and refusals (both alcohol and entry) relating to the premises shall be recorded. The incident book shall contain the following details.
i. time, date and location of incident.
ii. nature of the incident
iii. names, addresses and contact details of persons involved and brief description. If unable to obtain name and address a full description of person(s) involved.
iv. the result of the incident.
v. each entry signed by the DPS, or other responsible person employed at the premises and so authorised by the DPS.
vi. The incident book will be reviewed at least weekly by the DPS, and any required incident will be reviewed with an entry on steps taken to mitigate the incident happening again.
7. The incident book shall be made available to police, or authorised officers of the licensing authority, upon request. Each entry shall be retained for no less than a period of 12 months from date of completion.
8. All crimes committed within the premise will be reported to the police
9. Door supervisors will also be employed at any time management believes they are necessary (with a written risk assessment). If in doubt, please contact either the local licensing authority or the Police Licensing Officer.
10. A record will be kept, and signed by the SIA licence holder, by all and any SIA door staffed employed. This will include time start/finish, their licence number and expiry date of their licence.
11. The premise will have a zero-tolerance policy towards drugs misuse and ensure posters, making your policy clear, are displayed.
12. The written drugs/drinks policy must be maintained and reviewed yearly or when incidents are identified that is not covered by the Policy. All staff, whether permanent or full time, will sign to that they understand what is required of them if drugs/drugged person and or persons inebriated by drink is dealt with and whether it would warrant an entry in the incident book or required to be reported to the Police.
13. A fire risk assessment will be completed to the satisfaction of Cumbria Fire & Rescue service.
14. All firefighting equipment will be maintained in good working order.
15. All fire exits will be always kept free from any obstructions and checked on a regular basis.
16. All spillages and breakages within the premises will be immediately removed/cleaned and a record signed by staff kept.
17. When regulated entertainment is taking place all windows and doors will be kept closed to reduce any noise escape from the premises.
18. No noise nuisance will be caused to neighbouring properties.
19. Bottle bins will be emptied at a reasonable hour. Not after 10pm or before 8am.
20. Challenge 25 shall be implemented, and a proof of age policy is to be applied with the accepted means of proof of age being:
a. Passport
b. Photo Driving Licence
c. A recognised valid photo‐id card bearing the PASS hologram.
21. Staff to be trained in the Challenge 25 policy. Posters with the Challenged 25 will be clearly displayed.
22. Records of all training of staff will be kept for longer than 12 months. The training must have the staff members name, to be legible, and a signature obtained after training that they understand that training.
23. There will be in place the following:
a. Drugs Policy
b. Door Supervisor Policy
c. Search Policy
d. Dispersal Policy
And these policies shall be made available for inspection by police, or authorised officers of the licensing authority, upon request.
24. No child under 18 will be allowed in the premises after 21.00hrs.
Additionally...
The Challenge 25 scheme must be operated to ensure that any person who appears to be under the age of 25 shall provide documented proof that he/she is over 18 years of age. Proof of age shall only comprise a passport, photo card driving licence, an EU/EEA national ID card or similar document, an HM Forces warrant card, a card bearing the PASS hologram, or any electronic or biometric age verification technology approved by the licensing authority.
The premises shall display prominent signage indicating at any point of sale and at the entrance to the premises that the Challenge 25 scheme is in operation.
All staff authorised to sell alcohol shall be trained in:
Relevant age restrictions in respect of products
Preventing underage sales
Preventing proxy sales
Enter sales correctly on the tills so the prompts show as appropriate (if relevant)
Training must include evidence that the trainee has gained knowledge and understanding of the training, which may consist of a test or quiz, completed by the trainee.
Documented records of training completed shall be kept for each member of staff. Training shall be regularly refreshed and at no greater than 12 monthly intervals. Training records shall be made available for inspection upon request by a police officer or an authorised officer.